2021 eSafety Recompete

Notice ID:

12760421Q0122

Department/Ind. Agency:

AGRICULTURE, DEPARTMENT OF

Sub-tier:

AGRICULTURE, DEPARTMENT OF

Sub Command:

USDA FS WO AQM IT SUPPORT BRANCH

Office:

USDA FS WO AQM IT SUPPORT BRANCH

All Dates/Times are:

(UTC-06:00) MOUNTAIN STANDARD TIME, DENVER, USA

Updated Published Date:

Oct 07, 2021 01:53 pm MDT

Original Published Date:

2021-08-17 12:29:00

Original Response Date:

Oct 14, 2021 04:00 pm MDT

Inactive Policy:

15 days after date offers due

Updated Inactive Date:

Nov 12, 2021

Original Inactive Date:

Oct 29, 2021

Initiative:

• None***--***

Product Service Code:

DF01 - IT AND TELECOM IT AND TELECOM

NAICS Code:

541519 - Other Computer Related Services

Original Set Aside:

Software as a Service (SaaS) solution for an integrated Workers’ Compensation / Safety and Occupational Health (WC/SOH) case management, recording and reporting solution. The SaaS licensing will be all-inclusive, to include training, and regular maintenance. Amendment 0010 - Clarifying question Does the Solution being proposed in response to this RFP must be FEDRamp Certified? No, but the vendor would need to be FEDRAMPED certified; unless they have the ability to provide those capabilities in a NRE FS and or USDA sponsored FED Ramped environment (e.g. AWS Gov cloud, or on premise in our hosting facility located in Kansas City). Also, FS may sponsor, but they do not pay for certification. Amendment 0009 - Question due to modified SOO. Request clarification regarding language that was added to the e- Safety SOO v6. Specifically, section 14.1.1 (page 15) states the following: "If a system of record on individuals is required by a system to accomplish an agency function, the Contractor will be required to design, develop, or operate a system of records on individuals subject to the Privacy Act of 1974, Public Law 93-579, December 31,1974 (5 U.S.C.552a) and applicable agency regulations" Can you please clarify whether contractors would be expected to build a new system of record in the event this need is discovered, or whether this is simply a requirement that the new e-Safety platform be able to connect with existing systems of record? Answer: This is simply a requirement that the new eSafety platform be able to connect with existing systems of record. AMENDMENT 0008 - Question missed This question was missed in the answering process.... 6. For the PWS, will bidders respond to the requirements and objectives set forth in section 3 of Attachment X or all sections? PPS, ITCB Response: Fo all intents and purposes, all sections will be responded to, accordingly, UNLESS, it states otherwise, i.e. Subcontracting....this section only needs responses from large businesses. It states very clear...THIS SECTION DOES NOT APPLY TO SMALL BUSINESSES. AMENDMENT 0007 - Modified RFP 12760421Q0122 Attached is the Modified RFP due to the Q&A's received. Please note the modifications made to the Original RFP, and will now reflect in V2 of RFP 12760421Q0122, and the original RFP will be removed: Schedule II: Pricing - time frames for each schedule has been modified to reflect the award window; added, CLIN 0008 to 2.1 Base Year Schedule, 2.6 Option to Extend Services CLIN; Pg. 31...6.3 Closure date modified to reflect the current closure of 10/28/21, per amendment 0003; Pg. 32...6.5 "certification", to clarify....Fedramp Certification; Pg. 35...Vol.1 Factor 2.1...delete 3., as it is a duplicate, only 4 items; Pg. 43...7., ...delete "PWS", has been modified to SOO; Attachment 2 - QASP has been deleted from this RFP. *This may not be an all inclusive list, anything else is relatively minor in comparison to the above modifications. AMENDMENT 0006 - Q&A'S These are questions that were received by the questions deadline, and have been responded to by Program. There were 6 sets of questions received, all 6 sets have now been posted. AMENDMENT 0005 - Q&A'S These are questions that were received by the questions deadline, and have been responded to by Program. There were 6 sets of questions received, 3 of the 6 are posted now, with the remaining 3 to be posted at a later time. AMENDMENT 0004 - REVISED SOO The attached SOO via this amendment has been revised as follows: -Removal of LAND MANAGEMENT AGENCIES, as possible add-ins. This will only be USDA entities only. -Removal of paragraph (d), pg.7 -Travel statement revised, #6, pg.10 under TRAVEL -#14, all Security Language has been updated, pgs. 14-21. No Other Changes. AMENDMENT 0003 - RFP CLOSURE EXTENSION Due to unforeseen delays in Q&A responses, the closure date for this Request for Proposal will be extended till 28 October 2021, at 1600 MT. AMENDMENT 0002 - Q&A QUESTION: Do these alerts have to exist at the time of the purchase of this solution? The system must provide COP days (PayCheck 8, WebTA, Interface) auto generated alerts. The system must provide 1,039 hours (PayCheck 8, WebTA Interface) auto generated alerts. ANSWER: The below two requirements that are currently in the SOO Appendix C spreadsheet, dated 3 May 2021. Do not have to exist. Attached is the updated spreadsheet, dated 31 Aug 2021. IPS-271.2 The system must provide COP days (PayCheck 8, WebTA, Interface) auto generated alerts. IPS-271.3 The system must provide 1,039 hours (PayCheck 8, WebTA Interface) auto generated alerts. ********** QUESTION: Page 31 of the RFP PDF states Offerors must complete the Fit Gap Status, within Appendix C, and return a completed Appendix C with your Technical Proposal. It will be included in the review of your response. Mandatory and Critical Priorities must be included in the configuration of the Minimum Viable Product. Can you please confirm where the Fit Gap Status and Appendix referenced above can be found in the RFP package? If this really should reference Appendix B of Attachment 1, can you provide further instruction on the expected response/fit gap assessment to be completed for each standardized process? AMENDEDMENT 0001: ANSWER: In the SOO Appendix C_FS_OSOH_WC_IntegratedProjectRequirements spreadheet, there are two tabs. On the Safety tab, click on column G “Fit Gap Status” and self-certify for each requirement. On the Workers Comp tab, click on column D “Fit Gap Status” and self-certify for each requirement. **APPENDIX C WAS INADVERTENTLY LEFT OUT OF THE INITIAL RFP. IT HAS BEEN ATTACHED IN THIS AMENDMENT. AMENDMENT 0002: SOO didn't load into Attachment 1. It has been attached to this amendment.

4000 MASTHEAD NE

Albuquerque , NM 87109

USA

Primary Point of Contacts:

Melissa Paquin-Leon